Help and support

Frequently asked questions

Do I need to log on to QiW to search?

No. You can search, download and print off results without logging in.

Do I need to be able to sign in?

Logins are only used by Qualifications Wales Staff, Welsh Government and Awarding Bodies who wish to submit qualifications to QiW.

How do I search for qualifications on QiW?

On the home page you can click on either “Search” in the top ribbon, or click on the ‘Search’ Button. This takes you to the “Basic Search” screen. Here you can enter details in to any of the 8 fields displayed to find qualifications.

If you wish to carry out a more specific search, you can click on “Advanced” and more search options will be displayed. Here you can search by qualification dates, Pre/Post 16 choice and other more refined criteria.

By clicking on “Select fields” you are able to choose the fields you wish to view in your search results. If you do not select any, the default display incudes:

  • QW Approval/Designation Number
  • Qualification Number
  • Awarding Body
  • Qualification Title
  • Qualification Type
  • Qualification Level
  • Language
  • Status

Further tutorial videos explaining how to use QiW can be found on the What is QiW? Opens in a new window webpage.

Can I use truncation?

QiW can search using truncated terms. For example, if you type “Eng” in the “Qualification Search” screen, the search results will contain qualifications with “Engineering,” “English” and “Bengali” in the title.

Can I compare qualification information?

Yes. If you know the QW Approval/Designation numbers or Qualification Numbers of multiple qualifications you wish to compare, you can enter them into the relevant field on the search page - separated by a space. You can then select the fields you wish to view e.g Pre16 Choice. When you click on “Search” the qualifications you wished to view will be displayed along with the fields you wished to compare.

Can I search in Welsh?

Yes. QiW is fully bilingual. Users need to take care - although you will be able to find a qualification using the Welsh search functionality, it may only be available to teach in English. You can identify the language options of the qualification by viewing the ‘Language’ field.

Can I save my searches?

Yes. Once you have entered your search criteria, selected the fields you wish to view, and clicked on “Search” you can either ‘Bookmark/Favourite the page, or copy the URL. Each time you click on the saved page, or enter the URL into the browser you will be presented with the most recent information stored in QiW.

How do I amend my search criteria?

On the Search Results page you will see a list of the search criteria you entered, and a table of results. If you need to amend your search criteria, click the “Refine criteria” button, and it will direct you back to your search results.

I can’t find the qualification I’m looking for.

There may be several reasons for this:

1. The qualification may not have been fully reviewed by Qualifications Wales yet.

2. The qualification may have been rejected by Qualifications Wales.

3. The qualification may have been archived, as it is no longer available for teaching.

Please contact us on recognitionandapproval@qualificationswales.org quoting the qualification number and/or the full title for further assistance

I want to see more details about a particular qualification.

Once you have completed your search and have identified the qualification records you wish to find out more about, you can click on the “view” button on the right of the record. You will then be directed to a detailed view of the qualification.

If you would like to view further information – such as unit data, you can click on the link that the Awarding Body has provided to their own website on the “View Qualification” screen.

What is the difference between the “QW Approval/Designation Number” and the “Qualification Number”?

Each qualification submitted to QiW will be allocated a ‘QW Approval/Designation Number’. If a qualification is submitted to QiW for use in Wales – but is also being offered in England it will also have a ‘Qualification Number’ (Generated by the Portal). We have included both numbers in our system to assist users in finding qualifications.

I can’t find the performance measures for a qualification.

If you wish to view performance measures for a qualification you need to click on the “Performance Measures Information” button on the top right of the “View Qualification” page.

This information is managed by Welsh Government. If you have any further queries you will need to contact IMS@wales.gsi.gov.uk directly.

I can’t see if a qualification counts as a choice

If you wish to view Pre and Post 16 choice data for a qualification you need to click on the “Welsh Government Data” button on the top right of the “View Qualification” page.

This information is managed by Welsh Government. If you have any further queries you will need to contact 14-19@wales.gsi.gov.uk directly.

I can’t see if a qualification counts as General or Vocational.

If you wish to view the Curriculum Planning Category for a qualification you need to click on the “Welsh Government Data” button on the top right of the “View Qualification” page.

This information is managed by Welsh Government. If you have any further queries you will need to contact 14-19@wales.gsi.gov.uk directly.

How are discounting codes used in calculating secondary school performance information?

If a pupil takes more than one qualification with the same Discounting Code the lower graded qualification will not be counted for school performance purposes.

How do I export my search results?

On the Search Results page, under the list of qualifications returned there is an “Export” button. Click on this and you will be given the option to open or save the results. Choose “Open” and the results will be shown in a .csv spreadsheet.

How do I save my search results?

On the Search Results page, under the list of qualifications returned there is an “Export” button. Click on this and you will be given the option to open or save the results. Choose “Save” and you can then save the results as a spreadsheet in a file on your computer.

How do I create a qualification in QiW?

Awarding Bodies can log into QiW and click on “Create”. This directs them to an application form for them to create qualifications for review.

A quick guide to creating qualifications in QiW and the Approval/Designation process can be found on the What is QiW? Opens in a new window webpage.

How long will it take for my qualification to be designated?

Provided Awarding Bodies have submitted sufficient evidence, a designation decision will be made within a month of submission.

How do I request a username and password to access QiW?

You can request a QiW username and password by using the contact us Opens in a new window form on the Qualifications Wales website. You will need to select DAQW/QiW from the ‘Reason for Contact’ field, and provide your request.

I have locked myself out of QiW, how do I reset my password?

If you lock yourself out of QiW the system will not let you re-attempt to log in for a short period of time. We recommend you wait a few minutes before attempting to log back in.

If you cannot log back in, you can request a password reset by using the contact us Opens in a new window form on the Qualifications Wales website. You will need to select DAQW/QiW from the ‘Reason for Contact’ field, and provide your request.

How do I reset my password?

You can request a password reset by using the contact us Opens in a new window form on the Qualifications Wales website. You will need to select DAQW/QiW from the ‘Reason for Contact’ field, and provide your request.


Further Guidance

Further guidance and resources are available here Opens in a new window.


Glossary of terms

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